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Careers in General and Administrative

General and Administrative

Senior Admin Assistant

Job ID R1904153 Date posted 04/03/2019

Position: Senior Admin/Ops Assistant

Location: Shanghai

VMware China R&D Center has more than 700 employees and is one of the top global VMware R&D centers around the world.  Founded in Beijing in 2007 with a Shanghai office in 2011, it engages in the development of VMware’s core products including the software-defined data center, hybrid cloud, and end user computing. Through disruptive innovation, local talent cultivation, and cooperation with local partners in cutting-edge technologies and solutions for the Asia-Pacific market, VMware China R&D Center makes the commitment to global and local talent in China, Innovation for China, Go-To-Market with Chinese partners to foster fast growth of the local market demands, and facilitates Chinese customer’s journey to the cloud era. 

Responsibilities:  

  • Team lead for Shanghai administrators, provide guidance, assign work, and develop skills.
  • Manage multiple programs and projects end to end with little to no supervision/guidance including scheduling, logistics like budgeting, and alignment with the leadership team on goals, KPIs, and desired outcomes.
  • Engage, collaborate, and align with senior leadership both local and global.
  • Work closely with cross-functional teams like finance, IT, HR, real-estate, Legal, Procurement, etc.
  • Manage interaction with external vendors, partners, universities, and technical communities.
  • Be a part of the site’s strategic growth and evolution in terms of employee satisfaction, facility enhancement, and various operational aspects for a site.
  • Present or host both internal and external events.
  • Manage executive visits to China.
  • Manage calendar, expenses, travel, etc for senior leaders.

Basic Qualifications:

  • 5+ years of senior administrative experience in a multi-national corporate environment
  • Bachelor's degree or above
  • Fluent in English & Mandarin both spoken and written.
  • Strong experience managing calendars for senior leaders.
  • Experienced managing expense reports and purchase requisitions.
  • Experienced with travel arrangement, travel documentation, and like procedures.
  • High proficiency with Powerpoint, Excel, Word, and Outlook.
  • Ability to work on multiple projects/programs under high pressure.
  • Extreme attention to detail and absolute timeliness on execution and response time.
  • Ability to get things done efficiently and effectively.
  • Impeccable coordination skill.

Preferred Qualifications

  • Experience with project/program management and event support
  • Strong analytical ability.
  • Strong interpersonal skills and the ability to build relationships with all levels of staff and stakeholders.
  • Ability to react to changing circumstances.

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