Skip to main content

This site functions best with JavaScript enabled.

Executive Assistant

Palo Alto, California

Apply Now
Job ID R1911950

Executive Assistant

Business Summary: Cloud Management

At VMware, our people transform the impossible into the everyday. We challenge the status quo by inventing better ways of doing things. Our culture is one of possibilities. Where everyone is empowered to achieve success on their own terms. And together, we are shaping the future of business in a digital world.As our CEO says, we expect to "innovate everywhere", be creative, respect everyone, have fun!

Job Role and Responsibilities:

We are seeking an experienced Executive Assistant to provide support the GM/VP of the Wavefront business, an engineering VP in the Cloud Management Business UNnit.

• Field all incoming calls • Heavy calendaring and email management

• Coordination and planning for meetings, conference calls and special events, including arrangement of logistics, meeting space, communications and catering

• Attend and take notes during weekly meetings and follow-up on action items

• Arrange and confirm local, domestic and international travel for the Executive and other members of the organization

• Facilitate communication with all levels of management, both internal and external

• Create, edit and proofread business communications and documents utilizing MS Word, Excel and PowerPoint

• Prepare/track expense reports

• Receive visitors

• Create & track PRs & POs as required

• Special projects on an as-needed basis; more challenging "growth" projects possible based on skills and interest

• E-mail, fax, scan and copy documents 

Required Qualifications:

• Associate/Bachelor's degree (or equivalent experience)

• Three plus years of experience at a technology company

•Five plus years executive level support required, VP-level preferred

• Extremely strong organizational, project and time management skills; detail-oriented

• Advanced level skills with Powerpoint, Excel, MS Word, Outlook

• Demonstrated leadership and mentoring skills

• Strong sense of urgency and efficiency in completing work  • Ability to take self-initiative and be proactive

• Ability to multi-task and prioritize workload

• Ability to recognize and appropriately handle highly sensitive and confidential material and information

Preferred Qualifications:

• Excellent verbal and written communication skills

• Professional demeanor and presentation

VMware is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: VMware is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at VMware are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. VMware will not tolerate discrimination or harassment based on any of these characteristics. VMware encourages applicants of all ages. VMware will provide reasonable accommodation to employees who have protected disabilities consistent with local law.This job requisition is not eligible for employment-based immigration sponsored by VMware.



VMware Company Overview: VMware, we believe that software has the power to unlock new opportunities for people and our planet. We look beyond the barriers of compromise to engineer new ways to make technologies work together seamlessly. Our cloud, mobility, and security software form a flexible, consistent digital foundation for securely delivering the apps, services and experiences that are transforming business innovation around the globe. At the core of what we do are our people who deeply value execution, passion, integrity, customers, and community. Shape what’s possible today at http://careers.vmware.com.

Equal Employment Opportunity Statement: VMware is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: VMware is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at VMware are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. VMware will not tolerate discrimination or harassment based on any of these characteristics. VMware encourages applicants of all ages. Vmware will provide reasonable accommodation to employees who have protected disabilities consistent with local law.
Apply Now

News and Highlights

VMware CareerHub

Are you interested in staying up-to-date on the latest career opportunities, recruiting events, and company news at VMware? VMware CareerHub is the place for you to do just that.

Join Our CareerHub