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Careers in General and Administrative

General and Administrative

Executive Assistant

Palo Alto, California

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Job ID R1812800

The Storage and Availability Business Unit (SABU) is looking for a well-organized and self-motivated Executive Assistant to join our team. This role requires superior attention to detail, great organization and prioritization skills, a positive attitude and the ability to meet tight deadlines, all while juggling multiple tasks at one time. The ideal candidate has a history of high-performance supporting C-level executives in a fast-paced organization.

Responsibilities of the Executive Assistant include, but are not limited to:

  • Manage multiple complex Outlook calendars
  • Coordinate domestic and international travel
  • Manage large meetings including our quarterly business reviews, offsites and all hands events.
  • Initiate and manage purchase orders and expense reports
  • Represent our business unit with a high level of professionalism
  • Handle highly confidential and sensitive information with discretion

Executive Assistant qualifications:

  • Minimum of 5 years experience handling complex executive administrative activities
  • Highly proficient with Microsoft Outlook, Powerpoint, Word and Excel
  • Strong attention to detail and extremely organized
  • Ability to handle multiple projects independently and proactively identify and address potential issues
  • Must have the ability to make decisions and effectively prioritize tasks
  • Maintain a positive, can-do attitude even under pressure
  • Ability to work with all levels of an organization
  • Clear communication, both written and verbal
  • Must possess a high degree of integrity and professionalism
  • Bachelor degree is a plus

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  • General and Administrative, Palo Alto, California, United StatesRemove