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Careers in General and Administrative

General and Administrative

Executive Assistant

Atlanta, Georgia

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Job ID R1813117

Business Summary:

The Executive Administrative Assistant will support the Vice President of Cloud Operations and the Senior Director of Engineering in End User Computing based in Atlanta. You will own a range of administrative and executive support related tasks and work independently within established guidelines. You will also need to make decisions in planning, organizing and scheduling meetings and project/program reviews. You will play a key operational and strategic role tied to staff meetings, business reviews and employee / team engagement. A high level of integrity and confidentiality is crucial to this role. Strong written and verbal communication skills, independent decision-making ability and attention to detail are equally important.

Job Role and Responsibility:

  • Schedule and manage a demanding Outlook calendar, prioritize and resolve schedule conflicts, and handle scheduling challenges arising from urgent requests
  • Act as the schedule gatekeeper while also making the executive available and accessible
  • Liaise with senior level executives and their assistants throughout VMware and outside the company
  • Coordinate domestic and international travel, including post-travel debrief, expense reports, etc.
  • Coordinate meetings/calls with external customers/attendees and their Executive Assistants
  • Schedule team meetings (onsite/offsite), team events, etc. including catering, if necessary, and partner closely with other EUC administrative assistants for organizational planning, meetings and events
  • Manage staff meetings and operational meeting agendas for the VP of Cloud Operations
  • Assist with onboarding and welcoming new members of the Product teams
  • Draft executive email and internal communications as appropriate
  • Initiate purchase orders, reconcile invoices, track budgets, and complete/track expense reports

Required Skills:

  • A strong team player, who thrives in a collaborative setting and works well within a global environment
  • Able to work with individuals at all levels of the organization
  • Pro-active, polished, positive and personable with excellent communication skills and an upbeat, “can do” attitude
  • Ability to take initiative with confidence, think clearly, creatively solve problems and make decisions under pressure
  • Resilient, ability to manage multiple projects and deliver quality work to deadlines
  • Discretion, diplomacy and excellent judgment; high degree of integrity when dealing with confidential and sensitive information
  • Meticulous attention to detail
  • Advanced proficiency with Microsoft Office Suite, including Excel formulas and PowerPoint features
  • Experience with extensive international and domestic travel itineraries
  • Desire to learn about the business and be part of our Cloud Services team
  • Meticulous attention to detail working in a shared support model for multiple senior executives
  • Proficiency with Microsoft Office Suite, including Outlook, Excel and Powerpoint
  • Dedicated and highly organized with the ability to perform multiple tasks and handle changing priorities successfully with little supervision
  • Able to work with individuals at all levels of the organization
  • Excellent verbal and written communication skills
  • Desire to learn about the business and be part the End User Computing (EUC) administrative team
  • Supporting a senior level executive in a corporate setting is preferred
  • Discretion, diplomacy and excellent judgment; high degree of integrity when dealing with confidential and sensitive information

This position is eligible for the JoinEUC referral campaign

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  • General and Administrative, Atlanta, Georgia, United StatesRemove